**First of all, find out which documents the receiving institution (eg. Czech state office) requires from you. In some situations just a verified translation (into the Czech language) of the documents from your home country will be enough. In other situations an apostille will be required along with a verified translation. In a small number of cases the superlegalisation, along with the verified translation, will be requested. In all these situations you have to contact the state offices in your home country. The guide below is only for cases when you want to use documents issued by a Czech Authority in a foreign country (eg. a Czech woman and a man from Honduras had a wedding in Ostrava and if they would like to legalise this marriage in Honduras the Czech wedding certificate needs to be accepted by the authorities in Honduras and thus this guide is right for them).**
The apostille is a higher degree of verification of the signature and stamp of the authenticity of the document. An Apostille, along with the superlegalisation, are two different ways of verifying public documents. These verifications credibly prove the fact that the document was issued or verified by a certain judicial or administrative body of a country or its signature witnessed by the official authority. Simply put, the the national authorities thus confirm to a foreign authority or institution (vice versa) that they can trust this document and it is not a forgery.
Importantly, you can only obtain this verification in the country where the document was issued. So, for example, if you have a Bulgarian birth certificate, only the Bulgarian Ministry can give you an apostille for it. If you are not in Bulgaria, the quickest way is probably to call the Embassy of the Republic of Bulgaria and arrange it there.
You will need an apostille clause for states with which the Czech Republic has not signed a bilateral international agreement on an exemption from document authentication. It will, therefore, be a party to the Apostille Convention.
The apostille clause is issued in each state by one or more apostille authorities, which you can handle in person or by post. Don’t forget to secure stamps in advance (available at every Czech Post Office branch). In the Czech Republic, there are two bodies authorized to provide verified documents with an apostille or higher verification:
1) Ministry of Justice of the Czech Republic – International Civil Department (for documents issued or verified by courts, including documents prepared or verified by notaries and bailiffs);
2) Ministry of Foreign Affairs of the Czech Republic – Consular Department – legalisation department (for other documents issued or verified by state administration bodies or other bodies, ie registration documents, business documents, health documents, documents issued by financial authorities, study documents, education documents).
More instructions on the website of the Ministry of Interior.