Income taxes

Every month your employer deducts health insurance (4.5%) and social security contribution (6.5%) from your gross salary. Your employer also pays health insurance (9%) and social security contribution (25%) as an extra payment to the Government. As from January 1st 2021, so-called super-gross salary was abolished (134% of gross salary), from which income tax was calculated. Income tax 15% is now calculated from the gross salary.

Your employer also reduces your monthly tax by 2320 CZK (increases from 2021) – this is possible only in one employment contract at the time (if you have few jobs), after signing the “Pink Paper” (=Prohlášení k dani, tax return statement). After signing the “Pink paper”, the tax relief is automatic and your employer should offer you this option.

There are a number of various tax reliefs and reductions that can be used (official website only in Czech). Usually an accountant is hired to do this job. There are quite a number of attachments to be submitted proving that you are entitled to the tax reductions. If you are an employee and you do not have any other income, the financial offices of your employer will offer you help – if you let them know in early February that you would like them to file your taxes. It pays to ask what reliefs and reductions you can ask for. When in doubt, you can contact us. More information on the website of Financial administration of the Czech Republic.

• Your employer can do that for you, but only if you do not have any other job, or any other income (i.e. renting a flat, shares, other business activity etc).
• You can submit it yourself online. Find a specimen online, but you have to submit the filled in form solely in the Czech language. Thus, we strongly recommend to find an English speaking accountant or even a tax consultant to help you with this task. The latest submission date is at the end of March. 
• You can submit your tax return in any office of the Financial Authority (there are 3 offices in Ostrava), but if you already have temporary/permanent residence, it should be in the area of your residence. Find out with this website which office you belong to. On this website fill „PSČ PLÁTCE DANĚ“ which refers to the postal code of your accommodation. Also, if you submit your tax return once you also have to do it in the same office next year, unless you will ask the Tax Authority for the relocation of your “profile” to another tax office (in case you will move to another place).

Tax return for the self-employed with the combined income from employment and other incomes (renting flats or offices, shares profits and/or income from abroad). The income tax of 15% is calculated from the tax base. The tax base can be calculated as incomes deducted by the business expenses. In some cases, the expenses are quite constant and can be estimated. In such cases, the self-employed may register for the so-called expenditure flat rate (“výdajový paušál”) up to 60% of their total incomes (this can vary due to the type of trade licence). So, if this method were to be used, then the tax base will be the remaining 40% of the income from the trade licence activities (activities falling under paragraph 7 of the tax law). Further on, the tax base may be lowered by tax allowances and from this new “reduced tax base”, the final 15% income tax is calculated. So the final tax can be discounted by various tax reliefs, such as deducting the interest paid for a mortgage, having children, giving gifts to particular recipients, certain kinds of life insurance, etc.

The deadline for filing last year’s income tax return (but also for paying the tax), is usually April 1st. In case of processing and filing the tax return by the advisor, the deadline is postponed to July 1st, but in this case, on March 1st, the entrepreneur should submit a power of attorney granted to the tax advisor to the Tax Authority.

!! IMPORTANT !!

Once a year, apart from the Tax Return you have to submit also the Summary of Income and Expenses to both the social security office and your health insurance office. The deadline is 3rd May. All self-employed persons are obliged to fill in and submit the summary, even those for which there is no minimum assessment base. Please ask your tax advisor for these statements along with Tax Return.

In a very simple way the tax domicile specifies the country to which the person belongs in terms of taxation. This may happen in the event that your permanent residency is in one country, but you work in another one, for example in the Czech Republic. If your so-called “centre of life interest” is in the Czech Republic (you work here more than 183 days in one year, rent a flat, or have a family here) you are a Czech tax resident, even if you don’t have temporary/permanent residence here. In this case, you have to pay taxes here (including worldwide incomes).

There are also some advantages. If you are a Czech tax resident, you can apply for tax allowances, as well as tax reliefs, and it can also help you avoid double taxation in your home country.

You don’t need any special confirmation to get Czech tax residency. You can claim it in your yearly tax return form. Anyway, your employer may require a confirmation from the Financial Authority to clearly determine that you are a Czech tax resident.

You can apply for the tax domicile in person at the Financial Authority Office (there are 3 offices in Ostrava) with this form. Find out with this website which office you belong to. On this website fill „PSČ PLÁTCE DANĚ“ which refers to the postal code of your accommodation. But we recommend coming along with a Czech-speaking person, as Czech is the language spoken in the offices.

To apply for a tax domicile, you need to prepare:

• application form,
• copy of your passport or Czech residence card,
• copy of an accommodation contract or a statement from the “Katastr” (land register) if you own an apartment/house (valid for every day of the last year, at least 185 days in a calendar year),
• copy of the employment contract with a Czech employer or copy of your trade license (valid for at least 185 days in a calendar year),
• a “kolek” (fee stamp) worth 100 CZK for every year you need the tax domicile for; fee stamps can be bought at any post office.

All documents above can be normal copies (hard copies), not verified copies. If some of the documents will be insufficient, the Office will ask you to complete them. In the form, you can choose that you will pick up the tax domicile confirmation either by person (after phone announcement) or it will be delivered to you by post or by data-box.

Please keep in mind that you can only apply for tax domicile for the previous period of time (past years), not for the future period of time. Your employer may require confirmation every year, so you will have to apply every year at the Financial Authority.